NYSACAC Summer Institute


Jeff Bates (Term 2015-2018)
Director of College Counseling
Rye Country Day School


Karen Brown (Term 2017-2020)
Director of Admission
SUNY Oneonta

[email protected]


The charge of the Summer Institute Committee is to provide an educational forum for new school counselors, college counselors and college admissions counselors. The Institute is a three and a half day, intensive, experientially based program that brings new and experienced counselors together with energetic and seasoned mentors to grapple with a wide range of admissions counseling issues. Through lectures, workshops, case studies, round table discussions and mentor group meetings, participants share expertise, develop creative approaches to new and not-so-new problems and tackle ethical issues. The Institute is managed and executed through the volunteer efforts of a dedicated Planning Team.

Responsibilities of the Chair/Co-Chairs

  • Serve as liaison between the Institute’s Planning Team and the Executive Board of NYSACAC
  • Prepare and administer the budget for the Institute.
  • Select new members of the Team (with other members’ input) and new mentors from nominations.
  • Assist the Curriculum Director of the Institute in recruiting presenters and overseeing communication with workshop presenters before and after the Institute.
  • Prepare agendas, schedule and lead Planning Team meetings.
  • Prepare and present an annual report on the Summer Institute to the NYSACAC Executive Board.
  • Fulfill a four-year term, one for training and three on staff, for the full Institute, which traditionally occurs in the beginning of August, Monday through Friday.
  • Maintain all records of the Institute.
  • Submit articles regarding the Summer Institute for the NYSACAC newsletter.
  • Submit reports to the Vice President for Professional Development and Planning to be presented at each Executive Board meeting.
  • Attend Executive Board meetings.
  • Attend the annual NYSACAC spring conference.
  • Coordinate the traditional Summer Institute Reception at the annual conference.
  • Reponsibilities of Planning Team Members: Curriculum Director, On Site Coordinator, Publicity Director
  • Play a critical role in setting the agenda and tone of the Institute.
  • Help promote overall awareness of the Summer Institute.
  • Attend Planning Team meetings and participate in planning conference calls.
  • Develop curricular philosophy and implementation of curriculum, which includes ethics cases, case studies, role-playing skits and setting schedule for the Intitute.
  • Assist the Co-Directors with recruiting, selecting and advising mentors and workshop presenters.
  • Update, review, and compile the Summer Institute notebook for participants, mentors and Planning Team.
  • Help coordinate mentor meetings during the Institute.
  • Develop the Institute’s evaluation format, compile results, and use as a basis for changes in the Institute.
  • Provide evaluation feedback to workshop presenters.
  • Write thank you notes to mentors and presenters of the Institute.
  • Fulfill a four-year term, one for training and three on staff, for the full Institute, which traditionally occurs in the beginning of August, Monday through Friday.
  • Participate in all Institute activities.
  • Develop and update the Institute registration brochure and mail to all NYSACAC members and affiliated groups.
  • Organize the Summer Institute raffle at the annual spring conference to raise scholarship monies for participants.
  • Canvas colleges and schools for donations for the raffle.
  • Select and purchase mementos for mentors and workshop presenters.
  • Work in liaison with the site staff, traditionally at Skidmore College, to ensure the smooth operation of the Summer Institute.
  • Assist Co-Directors in the pre-Institute workshop for mentors.
Executive Board