Article X: Committees

Section 1: The President of NYSACAC shall appoint the following Standing Committee chairs for a three (3) year term, in consultation with the Vice-President for Professional Development & Planning, the Vice President for Diversity, Equity and Access, and the Vice President for Finance, past chairs and other NYSACAC members. Committee members will be appointed by the Committee chair in consultation with the appropriate Vice President. Committee membership should be for two years with carry-over from year to year.

The Standing Committees will include the following:

A. The Nominating Committee:

  1. Shall be chaired by the Past President and consist of at least four at-large members to be appointed by the Past President and approved by the Executive Board at the September/October meeting.
  2. Members shall not run for any elected NYSACAC office during their term of service on the committee.
  3. Shall notify by early December all members of the Association in good standing of the offices for which an election shall be held and provide a vehicle through which to nominate candidates. Every effort shall be made to give consideration to traditionally under-represented members.
  4. Shall establish a procedure through which nominations are screened and a slate of candidates determined to be presented to the Executive Board by March 1.
  5. Shall provide a ballot with supporting materials as defined by the Nominating Committee.
  6. Shall mail a ballot of candidates to members in good standing by April 1. Ballots shall be completed and tallied not later than May 1. The candidates having the highest numbers of votes will be elected. In the event of a tie, a run-off election shall be completed prior to June. Delegates and alternates shall be elected and shall serve according to the provisions of Article VI, The Assembly and Article X, Election and Continued Eligibility of Officers and Delegates to the Assembly, of the Bylaws of NACAC. In the election of delegates to the NACAC Assembly, candidates with the highest number of individual votes will be elected. Runners-up shall serve as alternates; rank of alternate positions shall be determined by the number of votes. Officers are to take office for a period of one year, unless otherwise specified, effective at the close of the Annual Spring Conference.
  7. Chairperson shall prepare a written report of the election results for the President and the Executive Director of NACAC not later than June 1.
  8. Chairperson will notify all candidates of the election results before the Annual Spring Conference.
  9. Chairperson shall also be charged with the process of selecting the recipients of the Association’s annual awards.

B. The Finance Committee shall:

  1. Consist of the Vice President for Finance who shall preside as the committee chairperson, the President, one other Association member appointed by the President, one current Delegate and the immediate Past Vice President for Finance.
  2. Prepare the following year’s annual budget which will be presented for approval by the August Leadership Meeting of the Executive Board.
  3. Periodically review the financial status of the Association and make recommendations for investments and other financial matters.
  4. Recommend dues changes to the Executive Board.
  5. Report to the Executive Board to the Association’s financial status at each of its meetings and to the General Membership at the final membership meeting and in the final newsletter of the year.

C. The Admissions Practices Committee shall:

  1. Consist of eight NYSACAC members, including the Chairperson(s). Members of the committee will make a three year commitment with members rotating off each year as new members rotate on the committee. If possible, committee members should represent institutions that have diverse geographic, racial and socio-economic populations and the following constituencies: public secondary schools, independent secondary schools, public colleges/universities, independent colleges/universities and community based organizations (CBOs).
  2. Have a Chairperson of the Committee who served on the Admission Practices Committee within the last five (5) years.
  3. Review annually the Statement of Principles of Good Practice of NACAC; monitor practices and procedures and review new practices and procedures in college admission to be certain that are consistent with the Statement of Principles of Good Practice.
  4. Be responsible for addressing alleged infractions as defined by NACAC Governmental Relations Advisory Practice.
  5. Report to the Executive Board through the vice president for diversity, equity and access.

D. The Legislative and Professional Concerns Committee shall:

  1. Identify areas of governmental policy that affect student and educational interests and formulateand recommend educational policy positions to the Executive Board.
  2. Monitor legislative activity at the State level.
  3. Maintain a liaison with the NACAC Governmental Relations Advisory Committee.
  4. Report regularly to the Executive Board though the Vice President for Diversity, Equity and Access.

E. The Human Relations Committee shall:

  1. Develop policy recommendations and programs which will assist in the expansion of access to post-secondary educational opportunities for underserved and underrepresented students.
  2. Will develop policies and programming to support professionals who work with underserved and underrepresented students.
  3. Report regularly to the Executive Board though the Vice President for Diversity, Equity and Access.

F. The Professional Development Committee shall:

  1. Develop policy recommendations and programs, which will assist in the development of college admission counseling at secondary schools and post-secondary institutions.
  2. Report to the Executive Board through the Vice President for Professional Development and Planning.

G. The School and College Relations Committee shall:

  1. Promote communication and interaction between community based organizations, secondary schools and colleges/universities.
  2. Coordinate the scholarships to be awarded for attendance at the Annual Spring Conference.
  3. Report to the Executive Board through the Vice President for Professional Development and Planning.

H. The Newsletter Committee shall:

  1. Be responsible for publishing a regular newsletter promoting communications among the membership. specifically:
    • Executive Board actions
    • Delegate activities and Assembly issues
    • The Standing Committee projects
    • Member articles
  2. Report to the Executive Board through the Vice President for Professional Development and Planning.

I. The Membership Committee shall:

  1. Be chaired by the membership secretary.
  2. Consist of the membership secretary and at least two (2) at large members of NYSACAC.
  3. Be responsible for the recruitment and enrollment of members.
  4. Revise and update the membership rooster.
  5. Be responsible for the publication and dissemination of a membership directory.
  6. Encourage membership in NACAC and obtain a current membership list of same.
  7. Report to Executive Board through the Vice President for Finance.

J. The College Fair Committee shall:

  1. Be responsible for the coordination of local, state and national college fairs in New York State.
  2. Publicize information for all college fairs and related activities to the membership.
  3. Report regularly to the Executive Board through the Vice President for Professional Development & Planning.

K. The Summer Institute Committee shall:

  1. Provide an educational forum (Summer Institute) for new and experience school counselors and college admission office.
  2. Be chaired by the co-directors of the Summer Institute.
  3. Consist of the members of the Summer Institute Management Team, which will include two co-directors (one secondary, one college), one curriculum director, one on-site coordinator and one publicity director.
  4. Provide updates on the activities of the Summer Institute to the Executive Board.
  5. Report regularly to the Executive Board through the Vice President for Professional Development & Planning.

L. The Media, Marketing & Technology Committee shall:

  1. Consist of at least five (5) members of NYSACAC and when possible, the President-Electand a member of the Newsletter Committee.
  2. Be responsible for maintaining NYSACAC’S Web page.
  3. Review areas of technology dealing with access to information about the recruitment process of secondary school students, availability of scholarships and the application process.
  4. Report back to the Association at least once a year through, either the Newsletter, the Web Page or the Spring Conference on an issue of particular concern to the Association.
  5. Report regularly to the Executive Board through the Vice President for Professional Development & Planning.

M. The Development Committee shall:

  1. Develop strategies for creating an endowment for the association.
  2. Determine funding priorities.
  3. Maintain a liaison with NACAC’s Fund Development Board.
  4. Report regularly to the Executive Board through the Vice President for Finance.

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